Terms of service

Services

Services will be delivered as stated in the service level agreement.

Obligations of Business and Health Consultancy

The medical service will be carried out by qualified and registered health professionals. All activities will be under the supervision of a registered specialist in occupational medicine.

All staff undergoes regular training to maintain and improve their skills and knowledge to ensure excellent service standards. Regular audits are conducted to ensure high quality of service delivery and feedback to individual practitioners is provided.

Confidentiality and data management

Business and clinical information will be kept with the greatest confidence.

Business and Health Consultancy is registered with the data protection agency and complies with the requirements. Our registration number with the Information Commissioner is Z9181912.

Information will be stored on paper and electronically.

Information may be used for the purposes of improving our services to clients including research.

Communication

Business and Health Consultancy will name a dedicated contact person for the contract.

Business and Health Consultancy will provide written feedback and reports as specified in the relevant agreement.

Reports will not contain confidential information without freely given written consent.

Reports will comply with legislative and regulatory confidentiality and disclosure requirements.

Medical assessments include reading of up to 2 pages of referral information (minimum 11pt & 2cm border at each side). Business and Health Consultancy reserves the right to disregard illegible information. We reserve the right to charge for evaluation of additional information.

Intellectual property

Information remains the property of individuals or the client company. However, proprietary assessment methods, software and other tools not developed specifically for the client company under agreement remain the property of Business and Health Consultancy.

Obligations of the client

The client will

  • Name a contact person to support communication
  • Provide required information on work arrangements
  • Enable access to information required by Business and Health Consultancy for performance of the contract
  • Ensure reasonable and necessary access to client premises and staff to facilitate the service
  • Keep copies of legally required information, records of medical reports and surveillance review lists
  • Pay invoices without undue delay
  • Inform their employees about the reason and purpose of the referral to Business and Health Consultancy and their rights and duties in relation to the referral
  • Inform their employees that data will be held on paper and/or electronically
  • Inform their employees regarding the required code of conduct
  • Respect confidentiality
  • Use Business and Health Consultancy as sole provider for the agreed range of services
  • Start and end of services

    The provision of services starts at the time stated in the service level agreement. It will be for the duration of 1 year (if not stated otherwise) and be for another year if not terminated 3 months before the end of the year.

    Place of services

    The service will be provided at the premises of the client (if not stated otherwise). Facilities will meet the requirements ensuring privacy and comfortable environmental conditions suitable for the purpose. Toilet and hand washing facilities must be available.

    Costs and invoicing

    The prices are per hour/medical/session/item as stated in the service level agreement. Invoices will be sent monthly in the first year and then quarterly. The costs increase by 5% per annum (if not agreed otherwise).

    Invoices shall be payable within 14 days of date of issue into the account of Business and Health Consultancy or as stated in the service level agreement or invoice.

    We accept payments by bank transfer or PayPal. Depending on your arrangements you might be able to use your credit cards via PayPal.

    Payments received within 7 days attract a 2% discount.

    Late payment will attract a late payment fee of 8% p.a. above Bank of England base rate calculated on a daily basis starting 16 days after the date of invoice (permitting 14 days plus 2 days for delivery). In addition, we will exercise our statutory right to levy late payment penalties of £40 for amounts up to £1000, £70 for amounts from £1000 to £10000 and £100 for amounts above this.

    Legal costs to recover payments shall be borne by the client.

    Cancellation of agreed appointments

    Business and Health Consultancy offers the opportunity to cancel arranged appointments.

    Cancellations will be chargeable as follows for appointments exceeding 1 hour:

      4 weeks and more prior the day of appointment 0%
      3 weeks or more 20%
      2 weeks or more 50%
      1 week or more before the appointment 75%
      less than 1 week 100%

    For appointments 1 hour or less in duration, the following cancellations charges will be incurred:

      Within 3 - 5 working days prior to day of appointment 50%
      Within 2 working days prior to day of appointment 100%

    For appointments which require travelling, the travel time forms part of the booked appointment for the purpose of the calculation.

    Appointments arranged via our network can vary from the above stated cancellation terms.

    Non attended appointments will be charged in full.

    We reserve the right to cancel booked appointments due to extreme circumstances, for example, industrial action regarding public transport, adverse weather conditions or other unpredicatable events. We will inform clients of such cancellations at the earliest possible time and reschedule the appointment. Reschedules appointments will not be charged for the original time booked.

    Bookings involving orders of medication, vaccine, special equipment or other items will bear the full cost for the equipment and items ordered on your behalf. Cancellation terms do not apply to these parts of the booking.

    Code of Conduct

    Clients and patients are expected to demonstrate good conduct, behave appropriately and with respect. It is for example not acceptable to chew a gum during the consultation or being on the phone. Phones need to be switched off during medicals. Inappropriate behaviour can result in instant termination of the medical appointment.

    Medicals are confidential and as such it is not permitted to record or broadcast them in any way in part or full. Should any specific medical circumstances require a form of recording then this has to be brought to the attention of Business and Health Consultancy at least two full working days prior to the day of the appointment stating relevant reasons. The permission for recording will then be assessed.

    Terms and conditions are reviewed January and July each year.

    Changes

    Business and Health Consultancy deserves the right to update their terms of service at any time. For your own benefit you are advised to print of a copy for your own records. Customers have the obligation to review changes in the published terms regularly.

    VAT Registration

    VAT registration number is: 885 2628 85

    Good health is good business
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    Last Update: August 18 2014